‘The whole thing is a con’: Virginia Beach Little League missing $38,000 in registration fees

The Virginia Beach Little League is out $38,000 after partnering with a Texas-based company to process registration fees for their spring season. (Derek Mason/Southside Daily)
The Virginia Beach Little League is out $38,000 after partnering with a Texas-based company to process registration fees for their spring season. (Derek Mason/Southside Daily)

VIRGINIA BEACH — Registration for the spring baseball season, while chaotic at times, usually goes off without a hitch. This year was supposed to be even easier, according to Doug Will, president of the Virginia Beach Little League, after the organization opted to use an online registration system.

That wasn’t the case, and instead, the league is out thousands of dollars.

In an email obtained by Southside Daily on Monday, Will told his league’s many parents that their registration funds were never received, but not to the fault of the parents.

Instead, Jevin – a Texas-based company thats helps little leagues across the country manage their databases, rosters and funds – never settled up and paid Will’s league what they were owed: $38,000 – about 50 percent of the league’s registration fees, Will said.

“About half of our players registered online,” Will said in an interview on Monday afternoon. “The parents go online, register and then the money goes from Jevin and it’s supposed to go to our account after that.”

Hosted by Texas-based Jevin, the online platform was to collect and disperse registration fees for the Virginia Beach Little League, said league president Doug Will. (Screenshot of the online payment platform captured Monday, July 31, 2017)

But that never happened, Will said. The league should have received all registration fees by the end of April. When they hadn’t, Will said he reached out to the company repeatedly, only receiving vague answers from Jevin’s owner Dan Ptak every few weeks.

Ptak claimed that he had been hacked and his money stolen. Weeks later, Ptak told Will that his email system had been down and that’s why he was unable to communicate with Will. After another series of calls and emails, Ptak claimed his banking system was down, preventing the disbursement of any funds.

“Before we used the online registration system, Jevin was always very helpful and responsive,” Will said. “But when the money was involved, all of sudden they didn’t return calls and emails.”

Will said Ptak even told him that parents in other little leagues were out to shut him down and his money woes were a direct result of that feud.

“Some of the excuses we’ve gotten have just been laughable,” Will said.

The Tampa Bay Times reported that when parents in St. Petersburg began filing credit card claims against his company, “Ptak gave excuses for not providing the money, such as having to deal with a family emergency or traveling out of town.”

Sgt. Jon Felty, a spokesperson for the Allen Police Department in Texas where Jevin is based, told Southside Daily that their office was aware of Ptak’s company. Felty said that the Virginia Beach Little League isn’t the first to make the same allegation against Ptak’s company.

We had criminal cases filed against them, but the problem with it is we can’t get them prosecuted,” Felty said. “Unfortunately, the little league teams hadn’t kept good financial records.”

Felty said Jevin’s online platform was a con, and several other sports organizations around the country and in Texas had fallen victim to it. He said the department was disappointed that cases filed against the sports management company weren’t able to be prosecuted.

“None of the teams seemed to have a real good grasp of who they were doing business with,” Felty said. “If it sounds too good to be true, it is.”

Similarly to the little league’s troubles, at least two other sports organizations also tried to recover funds they never received from Ptak’s operation.

The Tampa Bay Times reported in October 2016 that Northeast Little League was out $35,000, while the Herald Journal reported that Sky View Youth Football in Utah was missing $45,000 in June 2016.

While Will continues his fight to recoup the nearly $40,000 from Jevin, he said his league is fortunate enough to move forward with fall registration in the next week.

The league has already partnered with another organization to manage online registration, and thanks to funds in the league’s savings account, they were able to finish the spring season as planned. Registration fees for the fall only increased about $5 for each player.

If there are any maintenance issues or problems that need tending this year, though, Will said the league will suffer.

We can’t do some of the things we wanted this year, like installing new lights on the fields,” Will said. “If something breaks or something needs repair, we won’t necessarily have the funds on hand.”

When reached by Southside Daily on Monday morning, the Jevin support team said they would not be able to answer questions about Will’s allegations due to a sudden emergency.

When pressed for comment before deadline, representatives again declined to answer specific questions about Will’s claims and advised against publishing a story.

Requests for comment from Northside Little League and Sky View Youth Football league were not returned by publication.

Email news tips to Poulter at amy@localvoicemedia.com

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Amy Poulter has lived in more than a dozen cities – including New York, San Antonio, Austin, Orlando and Jersey City – but she was born right here in the Southside. Amy graduated from Old Dominion University and worked for The Virginian-Pilot and Princess Anne Independent News before joining Southside Daily. Before working as a multimedia journalist, she was a professional chef and musician. In her free time, Amy enjoys listening to music, reading, spending time at the beach and chasing her two pups around the park.